Feature image

Still doing it like this?

ROTA wk 14 FINAL v3 (USE THIS ONE not Sarah's).xlsx — Excel — □ X
FileHomeInsert Page LayoutFormulasDataReview
BI U Font Color Fill Color Merge & Centre
A1 fx ROTA wk 14 FINAL v3 - WK COMMENCING 7th April (USE THIS ONE)
WARD 7B ROTA  *** DRAFT - NOT CONFIRMED ***    Last updated: Tues??
NameMon 7Tue 8Wed 9 Thu 10Fri 11Sat 12Sun 13Notes
Dr Ahmed, K 07:00-15:00 07:00-15:00 OFF 07:00-15:00? ON CALL ON CALL??? OFF Annual leave Thu?? Check with Karen
Dr Patel, S ANNUAL LEAVE ANNUAL LEAVE ANNUAL LEAVE ANNUAL LEAVE ANNUAL LEAVE AL approved - HR form still needed!!
Nurse Chen, L 07:30-19:30 OFF 07:30-19:30 OFF 07:30-19:30 OFF 07:30-19:30 swap with Okafor? ask her
HCA Brown, D SICK SICK SICK ?? COVER NEEDED WED - URGENT
Bank - TBC NEED COVER NEED COVER Called agency - no response
Ahmed says he CANNOT do Sat on call — needs sorting before Friday!!!
ROTA wk 14 FINAL v3 Copy of ROTA wk 14 FINAL OLD VERSION do not use +
Ready100%
There's a better way

Rotas sorted in minutes, not hours

We handle the hard bit. You approve and publish. Your team gets notified instantly.

AI Scheduling

Get your weekend back

Stop rebuilding the rota from scratch every month. Hit generate, grab a coffee, and come back to a fair draft that already knows who's on leave, who owes hours, and who hates Mondays.

  • No more WhatsApp group panic when someone calls in sick
  • PAs allocated automatically, not on a Post-it note
  • Get up to date staff availability without chasing
Hours & PAs

Stay in the loop without the spreadsheets

Calendar sync means everyone sees their shifts on the phone they already carry. Hours, PAs and extra sessions tally themselves in the background - so when payroll or job planning come asking, you've got the answer ready.

  • Shifts sync straight to staff calendars
  • Overtime and TOIL add up on their own
  • Job-planning reports ready to export
  • Contracted hours, SPA monitoring and more
RotaCheck™

Catch the mistakes before anyone else does

You know that sinking feeling when someone spots a clash the morning the rota goes out? RotaCheck quietly flags it while you're still building — so you publish once and move on.

Your rules, your way

Every department has its quirks. Set yours up once and let RotaCheck do the nagging for you.

No awkward conversations

Gentle warnings when someone's pushing hours, rest, or consecutive shifts. You spot it first, not HR.

"Who changed that?" solved

Every edit and swap is logged automatically. No more digging through emails to remember what happened.

Built for NHS rota coordinators, clinical leads, and service managers

Whether you're a rota coordinator juggling consultant availability, a clinical director overseeing department staffing, or a service manager reporting to your ICB — Rapid Rota gives you the tools to plan with confidence.

Rota coordinators Lead consultants Clinical directors Service managers Medical staffing teams SAS doctors

Ready to modernise your rota?

30-day free trial. No procurement paperwork needed to get started.

Start free trial Talk to our team