One flat price per plan. No per-user math.
For small teams getting started
$39 $33 /month
Billed monthly Billed annually at $399
Up to 15 staff
30-day trial, no credit card required
For growing teams
$69 $55 /month
Billed monthly Billed annually at $660
16 to 45 staff
30-day trial, no credit card required
For established organizations
$139 $112 /month
Billed monthly Billed annually at $1,349
46 staff and up
30-day trial, no credit card required
For large organizations and health systems. Custom pricing, multi-site rollout, and everything in Business.
Frequently asked questions
Rapid Rota is built for any team that manages shifts - from hospitals and health systems to restaurants, dental practices, care homes, and hospitality businesses. If you're scheduling people, Rapid Rota can help.
Yes. Plans start from $33 a month for up to 15 users, and the product works for any team managing shifts. There's no minimum team size. Most small teams are up and running within a day.
No. Rapid Rota is a cloud-based web app - nothing to install. You can create your team, add your staff, and publish your first schedule in the same session. Support is included on all plans if you get stuck.
Our AI engine factors in availability, skills, contracted hours, fairness, leave, and your custom scheduling rules to generate balanced schedules - fast.
Yes, if you want them to. Staff can submit availability, request shifts off, swap shifts, and track PTO directly from their mobile device or desktop. Updates appear in real time for schedule admins.
Yes. We offer free onboarding and spreadsheet migration if you choose annual billing. Our team can help you convert your existing setup and get started quickly.
Yes. Staff can use our mobile app to view shifts, receive schedule updates, and manage availability - with calendar sync and push notifications included.
Yes. We offer free trials and can provide sandbox environments for testing. Get in touch to arrange a walkthrough or guided trial.
Email support is available on all plans. Compliance customers receive priority support and a dedicated onboarding contact. In-app help is also available.
Pricing is a simple flat fee per month based on the number of users you need, and every feature is included on every plan. Contact sales if you need more than 1,000 users.
We offer a 60-day, 100% money-back guarantee. If you're not satisfied with Rapid Rota, contact us within 60 days for a full refund.
Yes, we accept both invoice and credit card payments. Please contact our sales team to discuss your preferred payment method.
